Common Video Conferencing Questions

Video conferencing has evolved from a technology utilised only by huge enterprises to an inexpensive and practical tool for businesses of all sizes during the last decade. Video conferencing is now ubiquitous in businesses all over the world, and for good reason: it's a practical method to remain in touch with clients, colleagues and workers who are spread out across the globe.

Having said that, while video conferencing appears to be an obvious choice for corporations, there are numerous misunderstandings and perceived impediments to overcome. We'll answer some of the most frequent video conferencing questions in this blog article so you can make an informed choice about whether this technology is good for your company.

1. What is video conferencing?

Video conferencing is a technology that allows people to connect via two-way voice and video. This means that users can see and hear each other in real-time, making it a great solution for organisations with employees or clients in various regions of the world.

2. What video conferencing equipment do I need?

First, consider the sorts of meetings you frequently attend and make sure the microphone and camera are appropriate for those occasions. A good microphone and camera are just as crucial as a good internet connection. Choose a high-quality speaker system that is appropriate for the room's size and design. Choose a teleconference system in the workplace that may be configured in a variety of ways. It is also critical to have the correct display or TV for your room size and use. Finally, teleconferencing software is essential. You will want high-quality software that serves as your central platform.

3. Is video conferencing costly?

Many business owners assume that using virtual meeting platforms daily is prohibitively expensive. However, the reality is that there are several low-cost choices accessible to suit any budget. Larger firms with more sophisticated demands will undoubtedly pay more charges, but even so, the price is frequently less than alternatives such as travel expenditures. BlueJeans, for example, provides excellent video conferencing solutions at incredibly low prices.

4. Is it safe to use video conferencing?

Aside from the conferencing platform itself, there are various other variables to consider. Never disclose meeting IDs with anybody, always use passcodes, and keep an eye on meeting attendees. Request that participants arrive early, and be aware of your meeting platform's vulnerability and security SLAs. Also, maintain continuous security hygiene and grasp the platform's rules.

5. What are the advantages of video conferencing?

There are several advantages to using video conferencing for commercial needs.

• It's a convenient approach to communicating with employees or clients in different regions of the world.

• It is frequently less expensive than alternatives such as travel expenditures.

• It can assist increase productivity by reducing downtime between sessions (e.g., time spent traveling to and from meeting locations).

• It is environmentally beneficial since it reduces the need for business travel.

• Many firms also find that employing video conferencing helps to build a more unified work atmosphere by encouraging regular contact and cooperation among team members who would not have had the opportunity to work together regularly otherwise.

6. How does one go about recording a video call?

The Moderator can record a video call using the majority of video conferencing applications. It's usually as simple as locating and hitting the Start Record button.

You might wish to record a video call for a variety of reasons.

• By recording a video call, you can be much more present in the meeting and avoid having to go over everything again. If you need to double-check something later, simply replay the video call at your leisure.

• By recording the video call, you will end up with a video file that has both video and audio, allowing you to include crucial individual comments in the video you are creating without shooting them.

• Recorded video calls can be utilised for training, to disseminate to a larger team, or for other individuals to refer to if they are unable to join your meeting or conference in real-time.

7. Is video conferencing difficult? I'm not very tech-savvy.

Most video conferencing solutions, on the other hand, are meant to be user-friendly and simple to use. You'll be up and running in no time if you have a basic grasp of how to operate a computer or mobile device.

8. What's the deal with my video call echoing?

First, you must identify the source. External speakers or microphones, typing on an unmuted mic, and/or overmodulated microphones can all be used. If you hear your audio as an echo, the problem is most likely caused by another individual. If the scenario is reversed, the echo is most likely from your side.

9. How can you successfully hold a virtual meeting?

A few general guidelines are to ensure that the attendees agree on a time limit for the meeting and that it does not run over. Be rigorous with time, whether it's 15 minutes or an hour. Make a clear agenda, send it before of time, and then go systematically through those topics, ensuring that everyone gets a chance to speak. Make a note of particular action items for follow-up.

10. Will video conferencing cause my company to lose its human touch?

Although nothing can completely replace a face-to-face conference, today's video conferencing technology is remarkably lifelike and realistic. Virtual meetings may be more effective and productive than traditional face-to-face meetings in many circumstances because they eliminate distractions and allow everyone to focus on the subject at hand.

If you're thinking about adopting video conferencing for your business but have some questions or worries, maybe this article has answered them. Video conferencing is a great tool that may save your company time and money while also assisting you in building relationships and closing sales without ever leaving your office.

So, what are you holding out for? It's time to give video conferencing a try!

Merge Communications is Bluejeans's official partner in New Zealand. We are the leading New Zealand Distributor of Digital Workplace solutions and assist organisations in connecting and communicating. Merge AudioVisual is at the forefront of offering the digital solutions required to support that revolution in how the world operates and how we interact.

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