Guide to Video Conferencing for Remote Workers in 2023

Video conferencing is the most prominent trend in the world of remote work trends. It is now the standard way we communicate with our teams and clients. Better video conferencing tools enable us to remain connected no matter where we are required as a result of the rise in remote work.

Remote work and video conferencing go hand in hand, and it is essential for increasing productivity within an organization. 78% of businesses, according to a Gartner study, believe that telecommuting increases employee productivity. Additionally, 84% of businesses believe that telecommuting lowers office costs, traffic, and pollution.

A roadmap for remote work that promotes a work-from-anywhere culture and increases productivity within your organization is essential for successful remote workers. Video conferencing is the first step in this process.

As businesses seek to increase productivity and remain competitive, video conferencing has gained popularity in recent years. The global market for video conferencing is expected to reach $26.82 billion USD by 2025. The rise of remote work is one factor contributing to this expansion.

How to Integrate Video Conferencing Into Your Communication Tools

Choose a video conferencing tool that can be used both on-site and remotely to make video conferencing a seamless part of your organization. BlueJeans is a remote communication tool that includes chat, file sharing, high-quality video and audio conferencing, and more.

Onboarding and Training of Employees

Your IT department will play a crucial role in putting in place a training program to make sure that all employees, remote workers, and managers know how to use the tools best. Video conferencing tools can be incorporated into on-site and remote employee onboarding and training once your management team knows how to use them effectively.

One-on-One Meetings:

When managing a team of remote workers, managers should set up a series of meetings, such as one-on-one check-ins, to resemble in-person interactions. Goal-setting, organizational etiquette, and career development should be the main topics of one-on-one meetings. For meetings with clients and team members working on a project together, one-on-one meetings can also be productive.

Meetings for the Team:

Team members who may be located in different parts of the world or even in different time zones can communicate more effectively during video conferencing-based meetings. Video conferencing can also make it easier for employees to stay up to date on company news and developments and help reduce the number of meetings that are missed. Breakout sessions in BlueJeans Meetings let you break up online meetings into smaller groups for interactive discussions, which makes meetings more productive.

For the team to virtually bond, informal meetings, also known as "water cooler chats," should be scheduled on a regular basis. Remote workers can build camaraderie and feel like they are valuable members of the team through open communication through virtual water cooler chats. It is possible to generate fresh concepts that are beneficial to the culture of the company by conversing with coworkers about personal or work-related topics.

Video conferencing has numerous advantages for remote workers. Video conferencing can help your business increase productivity while working from home by reducing commute time and costs, enhancing team communication, and making it simpler for employees to stay up to date on company news and developments. Remember to include video conferencing in your strategy and celebrate the work-from-anywhere culture when developing your roadmap for remote work in order to position your company for success.

Video conferencing is a useful tool for remote workers and can boost productivity in an organization. Video conferencing has the potential to bridge the gap between geographically dispersed teams, offer opportunities for face-to-face collaboration, and foster a sense of community among remote workers when used correctly.

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Merge AudioVisual is the official partner of BlueJeans in New Zealand.